1.       Complete the weekly employee absence report. Please list Certificated on one sheet and Classified on another (label top corner Classified or Certificated) and submit to Human Resources each Tuesday following the end of the reporting week with original administrator signatures. (Absence report form is available via the OMSD website.)

2.       Submit the NCR half-sheet Employee Absence Report Form (white Copy) with Employee's signature attached to the weekly absence report. The NCR half-sheet must include the employee's full (legal) - not nick names or middle names) name, Last 4 digits of social security number, employee signature and administrator's signature. If the employee is unavailable for signature, submit the absence report and complete the employee signature section with the statement “employee unavailable for signature”.

3.       On the third day of an employee absence, Human Resources will send the employee a copy of the district's Family Medical Leave Act (FMLA) policy.

4.       A physician's off-work order must accompany the hard copy of the absence report for all employee absences of at least 10 days. Please notify Human Resources if employee is going to be absent for at least 10 days.

5.      Employees returning to work after an extended medical absence (at least 10 days) must report to Human Resources with a physician's return to work order. Upon review of the return to work order, Human Resources will determine the employee's ability to return to the work site, with or without restrictions and notify the site.

6.       When employees who file a Worker's Compensation claim are away from work for Physical Therapy and Doctor's appointments, their absence must be reported on the weekly absence report, and will be counted as part of the 60 days paid Worker's Compensation absence.

• Any questions regarding absence tracking please contact ext. 6318 or ext. 6530 in Human Resources

8/21/07 revised